Optional Products

Optional Products

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HCom © Communications
HCom efficiently manages the exchange of information between sites. It includes the Polling Schedule Manager and the Task List Editor. HCom compresses incremental data (changes since the last communication) and exchanges it between headquarters and stores by way of the Internet, networks, (LAN and WAN) and modems. HCom uses DDC (Delta Data Compression) to keep the communication time as short as possible. Incremental data is gathered and compressed before the communication. Data received is appended to files after the communication. It is up to 100 times faster than earlier designs. HCom must be at every site and requires CAP SellWise. SellWise reports sales and inventory by store. It creates vendor purchase orders by store (not consolidated.)

HCom

Polling Schedule Manager
The Polling Schedule Manager manages store definitions and the communications schedule. It is included with HCom.

Schedule for Calling Stores

Task List Editor
The Task List Editor manages what is to be exchanged between sites. It is included with HCom.

Off-Site Back-up and Reports
Use HCom to back-up your valuable data off-site and to get store information at home or on the road. Even with just one store! Gain peace of mind by knowing that your data is safe should the computer at the store fail. You can also see sales reports, look up customer information, manage inventory, do purchase orders, and all retail operations wherever HCom and SellWise are installed.

HQ © (Headquarters)
Control up to 999 stores. Do back office operations by store or consolidated for all stores. HQ includes a sales and inventory consolidator and a region manager.

·	See the quantity on hand by store or for all stores.

·	Do an under stock and over stock report for all stores. This is the basis for orders and transfers.

·	Do automatic vendor purchase orders, store replenishment orders and transfer orders.

·	Do manual purchase orders, as in SellWise.

·	Do transfers from over to under stocked stores.

·	Consolidate sales and inventory and report by store and consolidated for all stores.

·	Report quantity on hand and quantity sold for all items and all stores.

·	Keep a history of automatic orders, manual orders and inventory changes.

·	Define and report sales by regions.

See the PDFs, Help Topics and Manuals for more details on HCom and HQ.

CAP HQ

Regions Manager
See store performance grouped by region. Included with HQ.

Inventory Checker ©
Use a portable data collector to scan bar codes and upload the data to the Inventory Checker program. The program produces variance reports for checking the quantity on hand, detects shelf label pricing errors, and can receive shipments.

Inventory Checker

TAM (Time and Attendance Manager)
Accurate, Easily Maintained, Employee Attendance Records. The Time and Attendance Manager (TAM)
provides a way for employees to clock in and clock out. Management can review and edit the records and print reports

Time and Attendance Manager

TEM – Ticketed Events Manager ©
TEM uses a touch screen or keyboard to print serialized tickets with a thermal or BOCA ticket printer. A collection program monitors serial numbers as tickets are scanned for admittance. It prevents re-using a ticket and reports on ticket sales.

Terms (Labels) Manager
to change the data field titles on the screen and reports. For example, an inventory item's key number can be called SKU, UPC, Stock Locater, Item Identifier, etc. A person's name may be listed as Customer, Client, Member, etc. The choice is yours. Screens can even be changed to a foreign languages.

Order Entry
for invoicing telephone, mail and Internet orders on 8 1/2 by 11 forms. Also do Picking Lists, Packing Lists, Quotes and Repair Orders. Ideal for managing a home-based business.

Order Entry

Web Updates
Subscribe to this service for low cost updates to keep your system optimized! No need to have a service technician make an on-site visit to install CD updates. Requires a connection to the Internet at each station.

CRM (Customer Relations Management)
The CRM option tracks a customer's purchases and recalls them each time the person shops. The last three sales, attached to HotKeys, can be re-entered quickly.

Data Filters
Move data from one database (a vendor catalog or another application) to the CAP database. This is usually inventory but sometimes is customer and vendor data. These save you time and money. Catalog Import filters move thousands of items into your database error free, without typing. Price update keeps prices current by reading the latest vendor data. You may also be able to use the Import and Export Utilities in Configuration.

GST
(Goods and Services Tax) version for countries such as Australia, New Zealand and Canada.

RFID
An invisible beam from an antenna at the drive through window reads a disk transponder mounted on the vehicle. Each has a unique identity. A one-inch long pencil thick transponder carried on the customer's key chain may also be used. Similar systems are used for highway tollbooths and Exxon-Mobil SpeedPass ™. CAP displays the customer information and recent transactions, so that a sale can be completed in seconds. Payment may be by credit card (on file for members) without having to find and swipe the card. This cuts the time for the normal through by experience by more than half!

Self Check-Out
CAP developed a self-checkout system for employees at the request of USAA in San Antonio, Texas. USAA has company stores that are open 24 hours for the convenience of their employees. Self-Checkout makes it possible for employees to shop for what they need, at any time, without having a clerk on duty. This system proved to be so popular that USAA has now added Self-Checkout lanes for the daytime operation when clerks are on duty. Many employees prefer the speed of the Self-Checkout lanes.

Check out starts when the employee scans their ID card bar code. A display confirms the employee identity. The employee scans the items for purchase. The total sale is continuously displayed and updated as each item is scanned. When the sale is completed, the total is added to the employee's account balance and sent to accounting for pay roll deduction. When paychecks are issued, the employee's balance is reduced by the amount deducted from pay. This only works for company stores or club members since no payment is tendered. The system is monitored by video cameras that record the check out lane on video tape with the transaction details super-imposed on the right side of the picture.

Accounting
CAP offers several choices for accounting since needs vary with business size, type, experience and preference.

SellWise Accounts Receivable
You can add customers to the names database, allow them to charge on account, receive payments on account, see the details of their charges, payments and the balance due and send statements. This is included in CAP SellWise.

ALM – Accounting Link Manager
This manages the flow of information, to the proper accounts, in popular accounting programs.

BusinessWorks Link
BusinessWorks and BusinessWorks Accounting for Windows are designed to simplify virtually every area of business accounting, and no matter which modules you buy, they are completely integrated to work together. This is accomplished through their System Manager. BusinessWorks gives you the option of buying modules separately as stand-alone programs, or you can buy the complete system. This is a very comprehensive accounting program for small to medium sized businesses. Their software includes General Ledger, Accounts Payable, Accounts Receivable, Inventory Control, Order Entry, Payroll and Job Costing.

When BusinessWorks is installed, an Accounting selection appears on the CAP Main Menu bar. The details of sales, customer charges and payments are sent to files that are imported into BusinessWorks. This eliminates the work of re-entering accounting details.

Quick Books Link
Select Quick Books in the ALM setup.

Accounting Link Manager

CAP Help, Updates and Training
Subscribe to CAP support to get training, problem solving, technical support, software updates, upgrades and success tips from other retailers. Ask about support plans that are available to get the best value for your business.

Third Party Software
CAP Software works with these programs from other companies to give you a more complete solution.

Mercury Payments
Select Mercury for the best value and performance in credit card, debit card and Gift Cards.

Lynk
Credit card transactions.

PC Charge
PC Charge, from GO Software, does electronic draft capture for payment with credit cards over the Internet (faster) or with modems.

Crystal Reports
Get the answers you need with the look you want with Crystal Reports. CAP or your dealer can quote doing the reports for you. Alternatively, you can get Crystal Reports and learn to do your own. You will need Windows, Crystal Reports and the CAP Data Dictionary. Send reports to the display, printer, file or Excel. Samples are in the reports section of this manual.

DOS Software
These products are available for DOS. They are proven, solid and reliable. New features, though, are only added to Windows products. Migrating from DOS to Windows (provided your hardware will perform satisfactorily) is simple and can be done easily with the help of your CAP dealer.

SellWise © (Includes POS and Back Office)
The leader, since 1991, with POS and Back Office operations. A complete retail manager that runs on low cost PCs.

Cash 'n Carry ©
is a portion of SellWise. It has everything except names, accounts receivable and serial number tracking.

CAP HQ and HCom ©
Poll with modems and do consolidated reporting and ordering at headquarters. In use by a 450-store chain that polls all stores every night.

SW Vary
Use a portable data collector to detect and correct errors in inventory quantity. Store stock checking is easier and more accurate with portable data collectors feeding quantities to the inventory variance reporting software. Check for errors in prices on shelf labels and receive shipments.

Selecting the System to suit your Needs
Your CAP dealer can do a needs analysis for your business and deliver an optimum solution. The production software will likely do most of the things your retail business needs. Should you want additional features and reports not in the production software, ask your dealer to get a quote as to how much it will cost and how long it will take.

System Requirements
CAP software uses the proven DOS and the latest Windows 32 bit operating systems. CAP True32 © code was designed from the start to use the full power of these operating systems. This document will help you determine the optimum configuration for each installation and market.

How Many Stations (users) do you need?
CAP includes the POS and Back Office software for one station when you buy a single-user license. This means you can do sales and all of the back office operations from one station at a time. For example, a station at the front counter can make sales, and then exit, and a station in the back office can then begin to work. By going to multi-user, the two stations can operate at the same time. This is often the minimum starting point for most stores. You can continue to add stations until you have as many as you need.

How Many Stores?
You can add stores and exchange information with headquarters for as many as 999 stores.

Hardware Configurations
CAP software operates with many hardware configurations to give you the system best suited to your needs. For example, integrated sales stations, PCs with POS peripherals and workstations can share 'live' data using networks. The list of certified hardware is at capautomation.com.

Design
One thing we do know is that you absolutely cannot make software too easy to use. Thousands of users who manage their businesses with CAP software everyday prove its effectiveness. Help is easy to get. We support our software. We listen and continue to add only what you want. We DO NOT add bloat that is so common in much of today's software. That is, no frills just for the sake of getting good reviews. Our users are the reviewers.

Bar-code Scanners, Receipt Printers, Cash Drawers, Customer Displays, RF Systems, Video Monitoring and Scales
See the list of certified hardware at CAPautomation.com.